RMLA Sponsored Events Application and Contractual Agreement
The following information on the next two pages must be filled out and returned to the Event Chair in order for your
event to be considered for RMLA sponsorship.
Event
Name: ____________________________________________________________
Type
of Event: ___________________________Event Date: ___________________________
Estimated
Number of Participants: _____ Location: ______________________________
Organizer(s)
Name: ______________________________
/
_____________________________
Address(s)_________________________________
/ ____________________________________
City_____________________ State________ Zip_________________________
Telephone:
________________ Fax: _______________ /
________________Fax:_______________
Email(s)__________________________________
/ ______________________________
Only
an RMLA member, as the event organizer, can apply for event approval.
Events
are a marketing tool and should portray llamas/alpacas in a positive and
professional way.
RMLA
materials must be made available to participants and spectators.
The
event should not conflict with other like/kind RMLA
events previously scheduled, whenever possible.
The
organizer of the event is responsible for advertising the event.
Make
arrangements for a DVM and EMT’s
to be on call during your event.
The
event must be approved by the RMLA Board
of Directors before it can be advertised as an RMLA event.
The RMLA Release of Liability must be on display in appropriate locations for spectators and participants to read, such as entry gates, registration table and stalling area.
Certificate
for proof of liability insurance when required by the facility.
After
your event is approved, RMLA has the
following promotional opportunities available for your use:
·
Your event will be listed in the RMLA
Calendar of Events published in the RMLA
Journal.
Space
available for you to write an article in the RMLA
Journal.
Your
event will be posted on www.rmla.com
Use
of the RMLA e-mail news line.
Listed
with the RMLA Events which are
submitted to regional publications.
Mailing
labels available from the RMLA Membership
Committee.
BE SAFE AND
HAVE FUN!
Please
complete the following information for the RMLA Events Chair.
1.
Do you need to provide proof of insurance for the facility manager where
the event is being held? __ Will
you be using other insurance? ____Please list the name, address and carrier of
your insurance, if
applicable.________________________________________________________________________
If
you need a certificate for proof of RMLA
Insurance, list name and address of the desired certificate holder.
Certificate
Holder: _______________________________Address:________________________________
City:
_____________________State: __ Zip:_______Telephone:______________Fax:________________
2. List other organizations sponsoring and participating in the event.
3.
Is a permit required from an association or government agency, such as a
city, BLM of Forest Service? ____If yes, please include a copy of the permit.
4.
How many copies of the following RMLA
materials will you need? RMLA Service
Directories_____
Lama
brochures____RMLA Journals____RMLA
Membership applications____
RMLA
Release of Liability signs____ (3-5) RMLA
banner____ RMLA 2-way radios____ (4 available)
5. The RMLA booth is a table top display available and recommended for those events that are open to the public and anticipate a large crowd. Please contact the RMLA Events Chair to make arrangements.
**************************************************************************************
PLEASE
READ AND SIGN THE FOLLOWING:
As
the organizer(s) for Event______________________________________________Date:____________
I
will post the RMLA RELEASE OF LIABILITY
sign and the required state liability
warning signs in the appropriate locations.
As
the Event Organizer(s), I have read, understand and agree to the above
statements.
________________________________________/_________________________________________
Signature
of Event Organizer(s)
Date Signed____________________
Please
mail both pages of this contractual form to:
Jerry
Dunn RMLA Events Chair
14550 W. 50th Avenue
Golden, CO. 80403-1707
Questions? beartrak@verizon.net
RMLA
Events Packet revision effective 6.26.07